The good news is you don’t need to download anything to combine PDF files on Mac OS X Sierra or El Capitan. With your Mac’s Preview tool, you can merge PDFs for free. Preview is a surprisingly powerful little tool that can not only combine PDFs on Mac but split, reorder, rotate and even annotate them (although if you need to fully edit the PDFs afterwards we recommend Adobe Acrobat Pro). Important Note: Beware of software sites that recommend downloading their own software to merge PDF files on Mac. They’re usually scams of some kind either containing malware or prompting you for payment to unlock the PDF merging features. This tutorial on how to join a PDF on Mac is done on OS X 10.12 Sierra and OS X 10.11 El Capitan but with small Preview interface variations, it also works for most versions of OS X including Lion, Mountain Lion, Mavericks and Yosemite.

How To Combine PDF Files on Mac: Sierra & El Capitan

  1. Open all of the PDF files you want to merge in separate Preview windows. If you find that the PDF keeps opening in another application instead of Preview, Ctrl-click on the PDF file and select “Open With” from the menu and select Preview:open-pdf-in-preview-macIf you’ve got lots of PDF files that you want to join, this will mean you have a lot of Preview windows open on your desktop so try and keep them organized. If you’ve only got two PDFs you want to merge, it’s a bit easier to stay organized.
  2. For all the PDF documents open in Preview, select View > Thumbnails from the Preview Toolbar at the top of the window.combine-pdf-mac-thumbnails
  3. Then select the PDF pages you want to merge or combine. To select multiple pages, hold down the CMD key.
  4. Simply drag and drop the PDFs into the PDF that you want to merge them with: merge-pdf-on-mac

That’s it – you’ve joined multiple PDFs into one document. The page numbers will automatically number themselves once you’ve dragged them in.

Once your pages are merged or combined, you can easily change their order by dragging and dropping them in Preview.rearrange-pdfs-mac

You can also delete pages by selecting them and pressing the “Delete” or “Backspace” key on your keyboard. If you want to split a PDF on your Mac or extract specific pages, simply drag the thumbnails to your Mac desktop and they will be saved as separate PDF documents.

If a PDF is the wrong way round, you can also rotate it by selecting the page and then selecting “Tools” in the in the Toolbar at the top of the screen and then selecting “Rotate Left” or “Rotate Right”. There’s also a rotate toolbar at the top of the Preview window:

rotate-pdf-mac

Once you’re happy with the PDF document, you simply save the combined PDF file on your Mac by using the “Save” option under the “File” menu in Preview.

How To Merge Large PDF Files On Mac

The above way of joining PDFs on Mac is fine if you’ve got several fairly short documents you want to merge. However, if you want to merge long or large PDF files into another document, it’s obviously time-consuming to select, drag and drop every page. In this case, there is a much easier shortcut via Finder.

Simply make sure you can see the PDF file name in a Finder window and drag the entire file into the thumbnail sidebar of an open PDF document in Preview to merge all of the PDFs into it:combine-pdf-mac

Other Ways to Join PDFs on Mac For Free

If for any reason you can’t merge a PDF on macosSierra or El Capitan using Preview, there are other free online tools that do the job for you. The only thing to be aware of is that it does mean uploading the PDFs to a server so may not be as secure as using Preview on your Mac desktop.

There are various ways to join a PDF online but the the best PDF combiner services we’ve used is Smallpdf. Smallpdf was originally just for compressing PDF files (hence the name) but now does a lot more including merging PDF documents for free. You simply have to upload your PDF files to Smallpdf or you can import them automatically from your Google Drive or Dropbox account. combine-pdf-on-mac-smallpdfMerging takes no more than a few seconds depending on the number of pages or size of the PDF file. After merging, you can see a preview of the document where you can change the position or delete pages if you want. When you’re done, you can download the full PDF from Smallpdf.

Note that the free version of Smallpdf is limited to two documents per hour and PDFs no bigger than 1GB file. If you need to regularly merge large PDFs with it, you can remove those limits for $6 per month which includes bank level file encryption security and no ads. In terms of privacy protection, Smallpdf guarantees that anything uploaded to it will be deleted after 1 hour.

Apart from merging PDFs, Smallpdf can also rotate, split and compress large PDFs. If you want to convert the PDF into a different format, Smallpdf can also convert PDFs to other formats such as Word, Excel and PowerPoint (and vice versa):

convert-pdf-file-on-mac-smallpdf

More Advanced Software To Combine PDFs on Mac

Preview and Smallpdf are perfect if you just want to add, delete, move or combine PDFs on Mac but very little beyond that. If you need something that can do all of this and more advanced things such as editing, then we recommend Adobe Acrobat Pro. Adobe invented the PDF format so when it comes to all things PDF on Mac, they’ve got a lot a lot of experience.

combine-pdf-mac-adobe-acrobat

Adobe Acrobat was the original PDF tool on Mac and nowadays, it’s a very powerful PDF editing and creation tool that can do just about anything with a PDF file. If you have a PDF document with lots of links, videos or interactive elements in it for example, you may find that Preview doesn’t preserve all of them. This is where Adobe Acrobat for Mac can be far more powerful and useful. It can also add things such as bookmarks, headers and footers to your PDF documents to make them easier to navigate. If you need to merge PDFs on mobile devices, Adobe Acrobat Pro can also merge PDFs on your iPad, iPhone or Android device.

You can see how easy it is to combine PDFs using Adobe Acrobat Pro here. You can also try Adobe Acrobat Pro on Mac for free.

If you’ve found this guide to combining PDFs on Sierra and El Capitan useful, you may also find our related articles of interest too. If you need to merge PDFs to send via fax for example, then check out our guide about how to Fax From Mac. Or if you need to scan a document to turn it into a PDF, check out our guide to the Best OCR Software For Mac.

As you can see, Preview is a surprisingly versatile tool when it comes to merging PDF files on Mac and best of all, it’s absolutely free on OS X. If you have any questions about how to join or combine PDF documents on Mac, let us know in the comments below.

About The Author

Author

MacHow2 is devoted to helping you get the most of of your Mac. We're passionate about all things Mac and OS X whether it's helping users with software recommendations or solving technical problems on Mac. If you've got any comments about this article, get involved by leaving a comment below. You can also contact us directly using the contact form at the top of the site.

3 Responses

  1. nshani

    This functionality (using Preview) existed in earlier OSs, such as 10.7, and maybe earlier…
    Another one that I like to use is PDFsam (merge, split, rotate, etc), but there might be others.

    Reply
  2. William

    When I close the pdf document and open it again it doesn’t have the other, newly added pdf documents.

    Reply
    • nshani

      Pay attention – learned this the hard way – WHERE you place the PDF icon in the sidebar.
      Play with it and you’ll see 2 options, separated by a horizontal bar. You need to place the icon ABOVE the bar.

      Reply

Leave a Reply


Subscribe To MacHow2

Enter your email address to get notifications of new articles by MacHow2. No spam!

Subscribe!