If you’re juggling people, projects, and tools on a Mac, using proper resource management software isn’t just helpful – it’s essential.
But not every platform plays nicely with macOS, and some popular tools focus more on Windows environments or need clunky browser workarounds.
We’ve tested the best resource management software that works smoothly on a Mac, whether you’re managing a remote team, agency projects, or internal operations.
Table of Contents
- Resource Management Software vs Project Management Tools
- Why Trust Our Reviews
- 🏆 Quick Summary – Top Picks
- 1. Smartsheet – Best for Spreadsheet-Lovers Who Need Control
- 2. Resource Guru – Best for Scheduling People, Equipment & Rooms
- 3. Teamwork – Best for Client-Facing Teams Managing Billable Resources
- 4. Monday.com – Best All Rounder With Mac App
- 5. Wrike – Best for Teams That Need Custom Views and Reporting
- 6. GanttPRO – Best for Visual Gantt Chart Resource Planning
- 7. Productive – Best for Profit-Focused Resource Planning
- 8. Float – Best for Fast and Visual Resource Planning
- 9. Saviom – Best for Enterprise-Level Resource Optimization
- 10. Teamdeck – Best for Remote Teams and Leave Management
- Other Resource Management Software For Mac
- Comparison Table
- Related Software
- Trends for Resource Management Software in 2025
- Summary: What’s the Best Resource Management Software for Mac?
- FAQ
Resource Management Software vs Project Management Tools
While resource management and the best project management software for Mac often overlap, they’re not the same thing.
Project management covers the big picture – planning tasks, setting deadlines, tracking progress, and delivering results.
Resource management zooms in on the who and what making sure the right people, time, and equipment are available when they’re needed, without overbooking or burning-out your team.
In short, project management keeps work on track; resource management keeps workloads balanced and resources optimized.
Why Trust Our Reviews
We’ve been reviewing Mac software since 2013 and we also test SaaS platforms such as resource management platforms to see how well they work with macOS.
We research and test all of the products we cover and have used thousands of different Mac apps over the years. For more check out our testing methodology and selection process.
Below, you’ll find our top ranked resource management software ranked by usability, performance, features – and importantly – how well they support Mac users.
Remember for those apps that don’t have desktop apps, you can also turn them into a Dock app with Safari.
🏆 Quick Summary – Top Picks
| Best for | Tool |
|---|---|
| Spreadsheet-style planning | Smartsheet |
| Scheduling people & equipment | Resource Guru |
| Client-facing resource tracking | Teamwork |
| All-rounder for teams plus desktop app | Monday.com |
| Large-scale resource operations | Wrike |
| Visual Gantt chart planning | GanttPRO |
| Profit-focused resourcing | Productive |
| Fast visual scheduling | Float |
| Enterprise-level forecasting | Saviom |
| Remote team availability & leave | Teamdeck |
1. Smartsheet – Best for Spreadsheet-Lovers Who Need Control
Best for: Spreadsheet-based teams ready to scale resource planning.
macOS App: ❌ (Web only)
Free Plan: ❌
AI Features: ✅
Smartsheet blends spreadsheets with resource management, giving teams a data-driven way to handle capacity, time allocation, and availability.
If you’re comfortable in Excel but need more structure and reporting, Smartsheet is ideal – especially for larger organizations.
Smart Assist AI helps you flag overloads, build formulas, and run resource projections.
It doesn’t have a Mac app, but runs well in any browser and syncs with Apple Calendar and Slack.
Learn More:
Pros:
- Highly customizable structure
- AI tools for resource forecasting
- Familiar UI for spreadsheet users
Cons:
- No offline mode or Mac app
- Data views can be overwhelming
2. Resource Guru – Best for Scheduling People, Equipment & Rooms
Best for: IT teams, support departments, and production crews.
macOS App: ❌ (Web-based, but optimized for Safari)
Free Plan: ❌ (Free trial only)
AI Features: ❌
Resource Guru is lean, fast, and focused. It’s ideal for teams that need to manage not just people but physical assets too – like AV equipment, meeting rooms, or hardware.
You get a bird’s eye view of daily and weekly allocations without clutter.
There’s no Mac app, but it performs well in Safari, with drag-and-drop rescheduling, leave tracking, and capacity warnings.
Learn More:
Pros:
- Great for hybrid teams and gear-heavy work
- Fast visual scheduler
- Built-in leave and availability tracking
Cons:
- No AI tools
- Limited to resource scheduling (not full project management)
3. Teamwork – Best for Client-Facing Teams Managing Billable Resources
Best for: Agencies and client teams tracking hours, budgets, and resource capacity.
macOS App: ✅
Free Plan: ✅
AI Features: ✅
Teamwork nails the balance between resource planning and client delivery.
With built-in time tracking, task assignments, and client billing tools, it gives Mac-based teams total control over who’s booked, when, and for how much.
Its native Mac app is well designed and integrates smoothly with iCal, Reminders, and Apple Mail.
The beta AI assistant also helps predict resource shortages and surfaces bottlenecks before they derail a project.
Learn More:
Pros:
- Fully featured Mac app
- Excellent for time-based billing
- Client portals and permissions
Cons:
- Takes time to master all features
- Some resource reports require paid plans
4. Monday.com – Best All Rounder With Mac App
Best for: Project teams who need visual planning tools and strong automations on macOS.
macOS App: ✅
Free Plan: ✅
AI Features: ✅
Monday.com continues to be one of the most powerful resource management tools available on a Mac.
The native macOS app is fast and clean, offering Kanban boards, Gantt charts, calendars, and timeline views without relying on Safari or Chrome.
What makes Monday.com stand out is how visual and customizable it is.
Resource allocation is as easy as dragging team members into columns or timelines, and the system flags potential overbooking.
Built-in AI tools help auto-assign tasks, estimate durations, and suggest rebalancing when workloads get uneven.
Monday also supports thousands of integrations and offers dedicated Mac keyboard shortcuts, which is surprisingly rare.
Learn more:
Pros:
- Polished native Mac app
- Easy-to-read timelines
- Built-in AI tools for forecasting
- Strong mobile app for iPhone/iPad too
Cons:
- Automations are limited on free plans
- Custom views may take time to set up
5. Wrike – Best for Teams That Need Custom Views and Reporting
Best for: Enterprises and teams managing large-scale operations.
macOS App: ✅
Free Plan: ✅
AI Features: ✅
Wrike is a powerful resource management and collaboration platform built for customization.
There’s a native desktop app for macOS, which runs much smoother than the browser version and supports offline access.
With Wrike’s Work Intelligence™ AI, you can analyze workloads, detect burnout risks, and visualize team availability across departments.
It’s robust, but definitely aimed at more complex teams with higher planning needs.
Learn more:
Pros:
- Custom fields and dashboards
- Strong resource utilization tools
- Native Mac app with AI insights
Cons:
- Overkill for small teams
- Setup takes time
6. GanttPRO – Best for Visual Gantt Chart Resource Planning
Best for: Teams that love timeline-based planning and visual task management.
macOS App: ❌ (Web-based, works well in Safari)
Free Plan: ❌ (Free trial only)
AI Features: ❌
GanttPRO is a powerful, user-friendly Gantt chart tool that doubles as a resource management solution for teams who prefer planning visually.
With its clean drag-and-drop timeline, you can easily assign team members, set dependencies, and balance workloads right from the chart view. It automatically shows resource availability and overbooking warnings, making it a solid choice for project managers who want tight control without spreadsheets.
While there’s no native Mac app, the web version runs smoothly on Safari and syncs with calendars and notifications to keep everyone aligned.
Learn More:
Pros:
- Intuitive Gantt chart interface
- Clear resource workload view
- Great for timeline-based planning
Cons:
- No dedicated Mac desktop app
- No AI features or forecasting
7. Productive – Best for Profit-Focused Resource Planning
Best for: Agencies who need resourcing, budgeting and profitability in one place.
macOS App: ✅
Free Plan: ❌ (Free trial only)
AI Features: ✅
Productive goes beyond resourcing and tracks profitability per person, per hour, per project.
If you’re managing client work and want to see how efficiently your resources are used (and what they cost), Productive delivers detailed financial insight without spreadsheets.
The Mac app is modern and integrates with time tracking, budgets, and invoicing. AI helps with utilization reports and performance predictions.
Pros:
- Great visibility into costs vs hours
- Profit-focused AI suggestions
- Complete agency management suite
Cons:
- More finance-heavy than creative-friendly
- No free version
Learn More:
8. Float – Best for Fast and Visual Resource Planning
Best for: Creative teams, consultancies, and digital agencies.
macOS App: ✅
Free Plan: ❌ (Free trial only)
AI Features: ❌
Float is one of the most visually attractive resource management tools out there.
It’s simple, drag-and-drop, and built specifically for creative teams who want to know who’s booked, when, and how to balance the week.
The native Mac app feels fluid, and changes sync instantly across devices.
You won’t find AI here, but you will find a UI that makes it easy to plan your team’s capacity with zero friction.
Learn More:
Pros:
- Fast scheduling
- Native Mac app
- Clean, team-friendly design
Cons:
- No AI forecasting
- No free plan
9. Saviom – Best for Enterprise-Level Resource Optimization
Best for: Large organizations with complex matrix teams and demand forecasting needs.
macOS App: ❌ (Web-based with desktop plugin support)
Free Plan: ❌ (Demo available)
AI Features: ✅
Saviom is aimed at enterprises with multiple departments or business units managing complex resource dependencies.
It’s not lightweight, but it’s one of the most powerful tools for long-term resource forecasting, cost analysis, and capacity planning at scale.
The browser-based interface works on Mac, though the full experience is better with the desktop plugin.
It’s ideal for PMOs, engineering departments, or firms managing international teams.
Learn More:
Pros:
- Deep forecasting and reporting
- AI for predictive modeling
- Strong enterprise-level security
Cons:
- Setup requires onboarding
- Best suited for complex or large teams
10. Teamdeck – Best for Remote Teams and Leave Management
Best for: Teams with remote workers and part-time contractors.
macOS App: ❌ (Web-based, optimized for Safari)
Free Plan: ✅ (up to 6 users)
AI Features: ❌
Teamdeck is built for teams that need clarity over time tracking, leave scheduling, and availability planning.
It’s especially helpful for remote teams and freelancers working across time zones.
The clean browser interface works well on Safari for Mac, and it integrates with Slack, Google Calendar, and Jira.
Teamdeck also includes timesheets and utilization reports, so you can see how busy each team member is and where there’s room for more work.
Learn More:
Pros:
- Designed for remote-first teams
- Great for vacation and availability tracking
- Helpful reporting tools
Cons:
- No Mac app
- No AI features
Other Resource Management Software For Mac
The following apps didn’t quite make our top list but are still worth checking-out if none of the above fits your needs.
11. ClickUp – Best for Customizable Workspaces
All-in-one PM and resource planner with docs, time tracking, and flexible views.
Mac support: Native app + web
Free plan: Yes
Best for: Teams who want to build custom workflows
12. Asana – Best for Task-Based Resource Planning
Popular for visual task tracking with workload and capacity features built in.
Mac support: Native app + web
Free plan: Yes
Best for: Marketing and operations teams
13. Jira – Best for Software Development Resources
Agile resource management with sprints, epics, and dev-focused capacity tools.
Mac support: Native app + web
Free plan: Yes
Best for: Software teams and product squads
14. Hub Planner – Best for Scheduling and Timesheets
Dedicated resource scheduler with drag-and-drop calendars and leave tracking.
Mac support: Web-based
Free plan: No (trial only)
Best for: Agencies and consultancies
15. Resource Ninja – Best for Simple Scheduling and Time Tracking
A straightforward tool focused on easy scheduling, time tracking, and utilization insights.
Mac support: Web-based (Safari optimized)
Free plan: No (free trial available)
Best for: Small to mid-sized teams needing simple, no-fuss resource scheduling
16. Mosaic – Best for AI-Powered Resource Visibility
AI-driven platform for forecasting workloads, capacity, and profitability in real time.
Mac support: Web-based
Free plan: No (free trial available)
Best for: Creative teams and growing agencies needing clearer resource insights
17. Mavenlink – Best for Professional Services Firms
Combines resource management, project accounting, and forecasting in one suite.
Mac support: Web-based
Free plan: No
Best for: Consulting and service teams
18. Runn – Best for Real-Time Capacity Planning
Modern, visual planner with forecasting, time tracking, and budget tools.
Mac support: Web-based
Free plan: Yes (for small teams)
Best for: Remote agencies and studios
19. Savi – Best for AI-Powered Resource Forecasting
Emerging platform that uses AI to predict team workload and project costs.
Mac support: Web-based
Free plan: No (trial only)
Best for: Fast-growing teams needing smart insights
20. Forecast – Best for Data-Driven Project Resourcing
Combines PM, resource planning, and auto-scheduling with predictive AI.
Mac support: Web-based
Free plan: No (trial only)
Best for: Medium to large digital agencies
21. Kantata (formerly Mavenlink) – Best for Enterprise Resource Ops
Enterprise-grade platform for resource planning, capacity forecasting, and profitability tracking.
Mac support: Web-based
Free plan: No (demo available)
Best for: Large professional services and consulting firms
Comparison Table
| App | Mac Support | Free Plan | AI Features | Best Use Case |
|---|---|---|---|---|
| Smartsheet | Web-based (Safari optimized) | No | Yes | Spreadsheet-style planning |
| Resource Guru | Web-based (Safari optimized) | No (trial only) | No | Scheduling people & equipment |
| Teamwork | Native + Web | Yes | Yes | Client-facing resource tracking |
| Monday.com | Native + Web | Yes | Yes | All-rounder for teams plus desktop app |
| Wrike | Native + Web | Yes | Yes | Large-scale resource operations |
| GanttPRO | Web-based (Safari optimized) | No (trial only) | No | Visual Gantt chart planning |
| Productive | Native + Web | No (trial only) | Yes | Profit-focused resourcing |
| Float | Native + Web | No (trial only) | No | Fast visual scheduling |
| Saviom | Web-based (plugin available) | No (demo available) | Yes | Enterprise-level forecasting |
| Teamdeck | Web-based (Safari optimized) | Yes (up to 6 users) | No | Remote team availability & leave |
Related Software
If you still haven’t found what you were looking for here, you may also find the following useful:
- How To Setup an HR Stack on a Mac
- HR Software For Mac
- Employee Scheduling Software for Mac
- Employee Monitoring Software for Mac
- Time Tracking Software For Mac
- Payroll Software for Mac
- Recruitment Software For Mac
Trends for Resource Management Software in 2025
Resource management isn’t just about booking people and blocking off hours anymore. In 2025, it’s about smart automation, real-time visibility, and doing more with the same team.
Here’s what’s driving resource management forward this year:
AI Is More Hands-On
AI isn’t just for spotting burnout risks – it’s now actively reshuffling workloads, flagging underused resources, and auto-suggesting the best team members for tasks. Platforms like Monday.com and Wrike are doubling down on AI that helps project leads act, not just analyze.
Forecasting Moves Beyond Spreadsheets
Manual forecasting in spreadsheets is finally on its way out. Modern tools are automating long-term capacity planning, cost projections, and scenario modeling. Enterprise tools like Saviom are pushing deeper predictive analytics that help teams see resource bottlenecks months in advance.
Native Mac Experiences Matter Again
Mac-focused desktop apps are back in demand. Teams want fast, polished native apps – not sluggish browser tabs. Many of the best tools (like Monday, Float, and Wrike) are investing in smoother Mac performance, offline access, and dedicated keyboard shortcuts to integrate with Apple devices.
Built-In Profitability Tracking
More agencies and client teams are tying resource allocation directly to profitability. Tools like Productive and Teamwork now make it easy to see not just who’s booked — but whether that time is profitable, billable, or wasted. Expect more built-in financial dashboards this year.
Real-Time Availability Becomes Standard
As hybrid and remote teams grow, instant clarity on who’s free – and when – is non-negotiable. Lighter tools like Test and Float make it easy to spot availability gaps on the fly, keeping teams nimble without extra admin.
Tighter Integration With Core Tools
Resource management is becoming part of the bigger workflow puzzle. In 2025, leading tools connect deeper with Slack, GitHub, Jira, and calendars, syncing resourcing with tasks, sprint boards, and even client billing – so fewer things fall through the cracks.
Resource Management for Everything
It’s not just people anymore. Teams are managing meeting rooms, hardware, vehicles, and creative gear – all in the same dashboard. Tools like Resource Guru are expanding this hybrid scheduling trend, which is key for IT, AV, and production-heavy teams.
Summary: What’s the Best Resource Management Software for Mac?
Managing resources on a Mac no longer means settling for second-best.
Tools like Smartsheet, Monday.com, Teamwork, and Float prove that Mac users can plan, assign, and adapt with the same power – and often more ease – than on Windows-heavy platforms.
If you’re spreadsheet driven then Smartsheet makes it easy to create complex resource spreadsheets.
If you want something that strictly dedicated to just resource planning then Resource Guru may be your answer.
If you’re looking for something visual and intuitive, Float or Monday.com will feel right at home.
Need to track billable hours or client-facing resources? Teamwork and Productive are built for that.
And if you’re running a larger team with complex needs, Saviom or Wrike offer serious forecasting tools.
The best software for you depends on how your team operates, what you’re tracking, and how hands-on you want to be. But whatever your setup, every option here runs well on a Mac – and actually helps you get things done.
Still deciding? Start with a free plan or trial, see how your team responds, and build from there. Most of these tools let you test the waters without commitment.
FAQ
What is resource management software?
Resource management software helps you plan, allocate, and track the people, time, and tools needed to deliver projects efficiently. It’s all about making sure the right people are working on the right tasks – without overbooking or burning out your team.
How is resource management different from project management?
There’s some overlap, but they’re not identical. Project management covers the full scope of planning and delivering a project – tasks, timelines, milestones. Resource management focuses specifically on who’s available, how much capacity you have, and how to balance workloads to keep projects on track.
Why do Mac users need resource management tools that ‘work well on Mac’?
Not all tools have a native Mac app or run smoothly in Safari. A good resource management app for Mac should feel fast, work offline if needed, and integrate with Apple’s built-in tools like Calendar and Reminders – instead of forcing you into clunky browser workarounds.
Do resource management tools offer AI features?
More and more, yes. Some modern tools include AI assistants that automatically flag overbookings, predict future resource gaps, or suggest better ways to balance your team’s time. Tools like Monday.com, Wrike, and Productive are adding AI to help managers work smarter.
Can freelancers or small teams use resource management software?
Absolutely. While some tools target large agencies and enterprise operations, plenty offer lightweight plans for freelancers, solo consultants, and small studios. Look for tools with simple scheduling, clear timesheets, and affordable pricing – like Float, Runn, or nTask.
What’s the best free resource management software for Mac?
Some options offer solid free plans – like Teamdeck (up to 6 users), ClickUp, or Asana. For bigger teams or advanced features like AI forecasting and budgeting, you’ll usually need a paid plan, but most tools offer free trials to test things out.
Do resource management tools integrate with other apps?
Yes. Many connect with Slack, Jira, GitHub, Google Calendar, and other project management or collaboration tools. This helps keep your resource planning in sync with your actual tasks and team comms.
How do I choose the right tool for my team?
It depends on your size, your workflow, and whether you need simple scheduling or deep forecasting. If you’re a creative agency, you might love Float or Productive. If you want spreadsheets plus resource tracking, Smartsheet is a good fit. For enterprise-level forecasting, Saviom or Wrike are strong bets.