If you need to send a fax from your Mac, we’ve taken a look at the best fax software for Mac in 2024 including for the latest Apple Silicon Macs.
Using fax software is by far the easiest and cheapest way to send and receive faxes from a Mac as there’s no need for fax machines, paper, modems or phone lines.
Although it used to be possible to fax from a Mac using an external modem, the latest versions of Sonoma, Ventura, Monterey, Mojave, Catalina and Big Sur no longer support using modems to fax from macOS.
After hours of research, we found by far the best fax app for Mac is RingCentral which has a free Mac desktop app that makes it easy to send and receive faxes from macOS including both Intel and Apple Silicon Macs.
RingCentral is also one of the few fax services that is HIPAA compliant so it’s the most secure way to fax from macOS and also the best fax solution for healthcare providers or other organizations handling confidential client data.
This means that its suitable for signing HIPAA Business Associate Agreements (BAA).
RingCentral is the best fax tool for Macs with an excellent macOS desktop app and the service offers amazing value for money and features compared to most fax services.
One of the things we really like about RingCentral is that unlike all other fax services it has its own slick Mac desktop app which means you don’t need a browser to use it like you do with all the other options we’ve seen.
RingCentral is also the only fax service to provide a fax app that works on both Intel Macs and the latest Apple Silicon Macs.
WiseFax enables you to send (but not receive) faxes from a Mac without a subscription.
WiseFax has a basic fax app for Macs although it does not work natively on Apple Silicon Macs without using Rosetta.
WiseFax allows you to upload your fax document in a wide variety of formats including Apple Pages, Microsoft Office, Keynote, JPEG, PNG and BMP format.
You can also take a picture of a document and upload it to WiseFax for sending.
You can send to 240 countries with WiseFax and you receive a confirmation PDF that your fax has been sent via email.
WiseFax offers both pay-as-you go faxing or a fax subscription plan. It costs $1 for one fax token which you can pay for via PayPal or credit card. Alternatively, you can pay $8.00 per month for your own fax number.
We found that you sometimes have to wait a long time with Wisefax for confirmation that a fax has been sent and so if you’re in a hurry and need to send something important, you may find Wisefax a bit frustrating.
It also works out pretty expensive at $1 per fax and even if you subscribe, you only get 10 sent faxes per month included.
eFax is an easy to use email fax sending service although you get less for your money than its closest rival RingCentral.
Most notably, the basic eFax plan is limited to just 300 COMBINED free sent or received pages per month compared to RingCentral’s 1400 free pages per month.
That means you only get 150 incoming and 150 outgoing faxes compared to the same comparable RingCentral subscription – anything beyond that you have to pay $0.10 per fax.
eFax is however very complete and provides many services such as e-signing of photos and documents and a generous file attachment limit of 3GB.
You can use a regular email account to send faxes with eFax although you can of course send faxes via the eFax web interface too.
Alternatively, you can log into your eFax account online and send them via the eFax web interface.
eFax also offers mobile fax apps for iPhone, iPad and Android.
The eFax mobile apps are the only ones to support swipe-signing of faxes which is useful for official documents that require a signature.
eFax now has two monthly subscription plans – eFax Plus for $18.99 per month ($5 for the first month) and eFax Pro for $24.99 per month.
The only difference between these two plans is that you get 150 sent and received faxes per month with eFax Plus compared to 200 with eFax Plus. Overage rates for pages beyond this are $0.10 cents per page.
It also offers Enterprise plans for unlimited faxing on request.
eFax offers less for your money than RingCentral although the ability to add electronic signatures for important documents, take and sign photos and a generous file upload limit are a plus.
Like the other fax platforms, Nextiva allows you to send and receive faxes via email or your mobile device.
There is a Nextiva Mac desktop client which is on the Mac App Store but note that it cannot be downloaded or used outside of the USA. It also does not work on Apple Silicon Macs without using Rosetta.
However, you can use the web interface both inside and outside of the USA and the web interface is very clean with a simple dashboard which helps you manage sent and received faxes.
You can upload documents in most major formats such as PDF, DOC, PNG, JPG etc. However, Nextiva has the smallest file upload limit of our top picks though allowing just 5MB and a maximum of 10 attachments at one time.
You can also choose to send a copy of the fax to an email address if you want to have confirmation of it.
Nextiva vFax is also one of the only fax services that allows you to connect your physical fax machine to your Mac although this requires a special Nextiva fax adapter.
There’s a Nextiva iOS and Android mobile app but note that Nextiva does not support faxing internationally.
Nextiva does however support setting-up of toll-free fax numbers at no extra cost to users.
Price: $7.95/m+ – 30 Day Free Trial – No Setup Fee
Easy to use interface
No toll free numbers
Mac app does not work outside of the USA
Mac app not native Apple Silicon Mac compatible
No international faxing
Can be slow to send faxes
Faxing From a Mac With a Modem or Multifunction Printer
Using the fax software we’ve reviewed here is definitely the best way to send and receive faxes from a Mac in 2023 and the only way to fax from Mojave, Catalina, Big Sur, Monterey, Ventura and Sonoma.
However, there are a few other ways to fax from older versions of macOS.
These options only work on El Capitan or lower because Apple has now removed support for all types of modems in the latest versions of macOS.
They also require a landline phone connection point and unless you’re willing to go the hassle of installing an older version of macOS on your Mac, it’s really not worth it anymore.
Here’s a few ways to fax from older versions of macOS:
Connect a multi-function printer to your Mac with fax capabilities. This only works on macOS El Capitan or lower as Apple has removed support for all-in-one printer faxing from Macs and it requires a phone line.
Use an external modem by installing El Capitan or earlier versions of OS X. This is very complicated as it’s very difficult to install such old versions of OS X on a Mac nowadays and it still requires a landline.
All of the fax tools featured here offer a free trial which allow you to fax for free while you try their services.
Although there are some web based services that allow you to fax for free from a Mac, we also don’t recommend them either as they insert watermarks, ads, impose page limits and worst of all, are extremely unreliable.
Note that generally we do not advise using fax apps from the Mac App Store as they are only able to send faxes – they don’t allow you to receive them.
Many of them claim to send faxes for free but they are unreliable at confirming whether a fax has been sent or not which can cause more stress than it’s worth, especially if the fax is important.