If you need to send a fax from your Mac, we’ve taken a look at the best fax apps for Mac in 2021.
Using fax software is by far the easiest and cheapest way to send and receive faxes from a Mac as there’s no need for fax machines, paper, modems or phone lines.
Although it used to be possible to fax from a Mac using an external modem or all-in-one printer, the latest versions of Mojave, Catalina and Big Sur no longer support using a multi-function printer or modems to fax from macOS.
After hours of research, we found the best fax app for Mac is RingCentral which has a free Mac desktop client that makes it easy to send and receive faxes from macOS.
RingCentral is also one of the few fax services that is HIPAA compliant so it’s also the best fax solution for healthcare centers and other organizations handling confidential client data.
This means that its suitable for signing HIPAA Business Associate Agreements (BAA).
Best Fax Software For Mac Compared
|Mac Desktop App||✔️||✔️|
|Free Incoming Pages (Basic Plan)||1400||100||-||300||500|
|Free Outgoing Pages (Basic Plan)||1400||100||-||300||500|
|Fax & Sign Photos||✔️||✔️||✔️|
|Fax via Email||✔️||✔️||✔️||✔️|
|iCloud, Google Drive, OneDrive Support||✔️||✔️|
|Multiple Fax Numbers (Costs Extra)||✔️||✔️||✔️||✔️|
|Switch Fax Number||✔️||✔️||✔️||✔️|
|Price/m||$17.99+||$4.99+||$0.99 per fax or $8.99/m||$16.95+||$4.95+|
With this in mind, here is the best fax software for Mac of 2021 in order of ranking.
RingCentral is the best fax tool for Macs with an excellent macOS desktop app and the service offers amazing value for money and features compared to most fax services.
One of the things we really like about RingCentral is that unlike all other fax services it has its own slick Mac desktop app which means you don’t need a browser to use it like you do with all the other options we’ve seen.
Not only that but RingCentral gives you a lot more for your money than most other online faxing systems.
RingCentral gives you 1500 free fax pages monthly which is way more than any other comparable fax service.
Unlike many faxing solutions, RingCentral also allows you to upgrade to phone, video conferencing and faxing too making it an excellent alternative to Skype for Business on Mac.
RingCentral allows you to send and receive faxes from your computer, gives you a dedicated fax number and allows you to send and receive faxes from your Mac via e-mail.
RingCentral is also HIPAA compliant so it’s also suitable for medical centers, signing Business Associate Agreements (BAA) and other organizations handling confidential client data.
RingCentral pricing plans are very reasonably priced considering all you get with the basic RingCentral 1500 plan starting at $17.99 per month.
Phone support is also included in this should you have any problems with the service so you can speak to someone directly if there are any problems.
You can also check our full RingCentral Fax review for more.
Price: $17.99/m+ – 30 Day Free Trial – No Setup Fee
FaxPlus is a simple, secure and reliable fax service which offers you the choice of a free fax number or the ability to transfer your fax number from an existing provider.
It’s also one of the most private solutions around as it’s based in Switzerland and complies with strict Swiss security laws on privacy.
There’s a very basic free version that allows you to send 10 faxes for free but you have to upgrade to a paid plan in order to receive faxes and get a dedicated fax number.
Although there’s no FaxPlus Mac app, you can use the simple web interface in any browser on a Mac.
There’s also an app for iOS and Android which allows you to scan documents, add signatures and browse the archive.
There are Enterprise plans for those that need to send bulk volumes of faxes and you can also digitally sign faxes. You also receive a confirmation email when your fax has been sent successfully.
FaxPlus allows you to buy fax numbers from 46 different countries and send faxes to 150 countries worldwide.
Pricing plans are flexible starting at $4.99 per month for 100 pages sent or received per month.
Wisefax enables you to send (but not receive) faxes from a Mac without a subscription.
Wisefax allows you to upload your fax document in a wide variety of formats including Apple Pages, Microsoft Office, Keynote, JPEG, PNG and BMP format.
You can also take a picture of a document and upload it to Wisefax for sending.
You can send to 240 countries with Wisefax and you receive a confirmation PDF that your fax has been sent via email.
Wisefax offers both pay-as-you go faxing or a fax subscription plan. It costs $0.99 for one fax token which you can pay for via PayPal or credit card. Alternatively, you can pay $8.00 per month for your own fax number.
We found that you sometimes have to wait a long time with Wisefax for confirmation that a fax has been sent and so if you’re in a hurry and need to send something important, you may find Wisefax a bit frustrating.
Pricing: $0.99 per fax or $4.95/m
eFax is an easy to use email fax sending service although you get less for your money than its closest rival RingCentral.
Most notably, the basic eFax plan is limited to just 300 COMBINED free sent or received pages per month compared to RingCentral’s 1400 free pages per month.
That means you only get 150 incoming and 150 outgoing faxes compared to the same comparable RingCentral subscription – anything beyond that you have to pay $0.10 per fax.
eFax is however very complete and provides many services such as e-signing of photos and documents and a generous file attachment limit of 3GB.
You can use a regular email account to send faxes with eFax although you can of course send faxes via the eFax web interface too.
Alternatively, you can log into your eFax account online and send them via the eFax web interface.
eFax also offers mobile fax apps for iPhone, iPad and Android.
The eFax mobile apps are the only ones to support swipe-signing of faxes which is useful for official documents that require a signature.
eFax now has two monthly subscription plans – eFax Plus for $16.95 per month and eFax Pro for $19.95 per month.
The only difference between these two plans is that you get 150 sent and received faxes per month with eFax Plus compared to 200 with eFax Plus. Overage rates for pages beyond this are $0.10 cents per page.
eFax offers less for your money than RingCentral although the ability to add electronic signatures for important documents, take and sign photos and a generous file upload limit are a plus.
You can try eFax free for 30 days and cancel at anytime if you’re not satisfied.
You can also check out our full eFax review for more.
Price: $16.95-$19.95/m – 30 Day Free Trial
Like RingCentral, nowadays Nextiva is an all-in-one office communication solution with VoIP phone, Service CRM and even an email marketing software.
However, you can just choose to subscribe to Nextiva vFax.
Like the other fax platforms, Nextiva allows you to send and receive faxes via email or your mobile device.
There’s no Mac desktop client but the web interface is very clean with a simple dashboard which helps you manage sent and received faxes.
You can upload documents in most major formats such as PDF, DOC, PNG, JPG etc. However, Nextiva has the smallest file upload limit of our top picks though allowing just 5MB and a maximum of 10 attachments at one time.
You can also choose to send a copy of the fax to an email address if you want to have confirmation of it.
Nextiva vFax is also one of the only fax services that allows you to connect your physical fax machine to your Mac although this requires a special Nextiva fax adapter.
There’s a Nextiva iOS and Android mobile app but note that Nextiva does not support faxing internationally.
Nextiva does however support setting-up of toll-free fax numbers at no extra cost to users.
For small businesses, the $4.95 per month package supports 500 sent and received pages per month which is arguably the most competitive deal on the market.
For medium sized businesses the Pro Plan costs $12.95 per month which allows up to 1000 pages per month.
For bigger businesses, you can send up to 3000 pages a month with the Enterprise plan for $29.95 per month.
You can try a free trial of Nextiva for 30 days.
You can also check out our full Nextiva vFax review for more
Price: $4.95/m+ – 30 Day Free Trial – No Setup Fee
Faxing From a Mac With a Modem or Multifunction Printer
Using the fax software we’ve reviewed here is definitely the best way to send and receive faxes from a Mac in 2021 and the only way to fax from Mojave, Catalina or Big Sur.
However, there are a few other ways to fax from older versions of macOS.
These options only work on El Capitan or lower because Apple has now removed support for all types of modems in the latest versions of macOS.
They also require a landline phone connection point and unless you’re willing to go the hassle of installing an older version of macOS on your Mac, it’s really not worth it anymore.
Here’s a few ways to fax from older versions of macOS:
- Connect a multi-function printer to your Mac with fax capabilities. This only works on macOS El Capitan or lower as Apple has removed support for all-in-one printer faxing from Macs and it requires a phone line.
- Use an external modem via Windows installed on your Mac. This requires you to install Windows on your Mac and you need a landline.
- Use an external modem by installing El Capitan or earlier versions of OS X. This is very complicated as it’s very difficult to install such old versions of OS X on a Mac nowadays and it still requires a landline.
You can learn more about all the ways to fax from a Mac here.
How To Fax From a Mac For Free
All of the fax tools featured here offer a free trial which allow you to fax for free while you try their services.
Although there are some web based services that allow you to fax for free from a Mac, we also don’t recommend them either as they insert watermarks, ads, impose page limits and worst of all, are extremely unreliable.
Note that generally we do not advise using fax apps from the Mac App Store as they are only able to send faxes – they don’t allow you to receive them.
Many of them claim to send faxes for free but they are unreliable at confirming whether a fax has been sent or not which can cause more stress than it’s worth, especially if the fax is important.