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5 Best Fax Apps For Mac of 2020

If you need to send a fax from your Mac, we’ve taken a look at the best fax software for Mac in 2020.

Using fax software is by far the easiest and cheapest way to send and receive faxes from a Mac as there’s no need for fax machines, paper, modems or phone lines.

We found by far the best fax software for Mac is RingCentral which has a free Mac desktop app that makes it easy to send and receive faxes from macOS.

In fact in the latest versions of macOS Mojave, Catalina and Big Sur, using an online fax service like RingCentral is the only way to send and receive faxes from a Mac.

Although it used to be possible to fax from a Mac using an all-in-one printer, the latest versions of Mojave, Catalina and Big Sur no longer support using a multi-function printer or external modem to fax from macOS.

RingCentral is also one of the few fax services that is HIPAA compliant so it’s also the best fax solution for healthcare centers and other organizations handling confidential client data.

This means that its suitable for signing HIPAA Business Associate Agreements (BAA).

Best Fax Software For Mac Compared

 RingCentralFaxPlusWisefaxeFaxNextiva
Mac Desktop App✔️✔️
Mobile Apps✔️✔️✔️✔️✔️
eSign Documents✔️✔️✔️
Free Incoming Pages (Basic Plan)1400100-300500
Free Outgoing Pages (Basic Plan)1400100-300500
Fax & Sign Photos✔️✔️✔️
Web Support✔️✔️✔️✔️
HIPAA Compliant✔️✔️✔️✔️
Fax via Email✔️✔️✔️✔️
iCloud, Google Drive, OneDrive Support✔️✔️
Multiple Fax Numbers (Costs Extra)✔️✔️✔️✔️
Users/plan301-55
Free Trial✔️✔️✔️✔️
Switch Fax Number✔️✔️✔️✔️
Price/m$17.99+$4.99+$0.99 per fax or $8.99/m$16.95+$4.95+

Free Trial

Free Trial

Free Trial

Free Trial

Free Trial

With this in mind, here are the best fax apps for Mac of 2020 in order of ranking.

1. RingCentral

fax software mac - ringcentral for mac

RingCentral is the best fax app for Mac with an excellent Mac desktop app and the service offers amazing value for money and features compared to most fax services.

One of the things we really like about RingCentral is that unlike all other fax services, it has its own slick Mac desktop app which means you don’t need a browser to use it like you do with all the other options we’ve seen.

Not only that but RingCentral gives you a lot more for the price than most other online faxing systems.

RingCentral gives you 1500 free fax pages monthly which is way more than any other comparable fax service.

Unlike many faxing solutions, RingCentral also allows you to upgrade to phone, video conferencing and faxing too making it an excellent alternative to Skype for Business on Mac.

RingCentral allows you to send and receive faxes from your computer, gives you a dedicated fax number and allows you to send and receive faxes from your Mac via e-mail.

RingCentral is also HIPAA compliant so it’s also suitable for medical centers, signing Business Associate Agreements (BAA) and other organizations handling confidential client data.

RingCentral pricing plans are very reasonably priced considering all you get with the basic RingCentral 1500 plan starting at $17.99 per month.

Phone support is also included in this should you have any problems with the service so you can speak to someone directly if there are any problems.

You can try RingCentral Fax for free for 30 days.

You can also check our full RingCentral Fax review for more.

Price: $17.99/m+ – 30 Day Free Trial – No Setup Fee

2. FaxPlus

faxplus

FaxPlus is a simple, secure and reliable fax service which offers you the choice of a free fax number or the ability to transfer your fax number from an existing provider.

It’s also one of the most private solutions around as it’s based in Switzerland and complies with strict Swiss security laws on privacy.

There’s a very basic free version that allows you to send 10 faxes for free but you have to upgrade to a paid plan in order to receive faxes and get a dedicated fax number.

Although there’s no FaxPlus Mac app, you can use the simple web interface in any browser on a Mac.

There’s also an app for iOS and Android which allows you to scan documents, add signatures and browse the archive.

There are Enterprise plans for those that need to send bulk volumes of faxes and you can also digitally sign faxes. You also receive a confirmation email when your fax has been sent successfully.

FaxPlus allows you to buy fax numbers from 46 different countries and send faxes to 150 countries worldwide.

Pricing plans are flexible starting at $4.99 per month for 100 pages sent or received per month.

Price: $4.99/m

3. Wisefax

fax app mac - wisefax

Wisefax enables you to send (but not receive) faxes from a Mac without a subscription.

Wisefax allows you to upload your fax document in a wide variety of formats including Apple Pages, Microsoft Office, Keynote, JPEG, PNG and BMP format.

You can also take a picture of a document and upload it to Wisefax for sending.

You can send to 240 countries with Wisefax and you receive a confirmation PDF that your fax has been sent via email.

Wisefax offers both pay-as-you go faxing or a fax subscription plan. It costs $0.99 for one fax token which you can pay for via PayPal or credit card. Alternatively, you can pay $8.00 per month for your own fax number.

We found that you sometimes have to wait a long time with Wisefax for confirmation that a fax has been sent and so if you’re in a hurry and need to send something important, you may find Wisefax a bit frustrating.

Pricing: $0.99 per fax or $4.95/m

4. eFax

fax app for mac - efax send

eFax is an easy to use email fax sending service although you get less for your money than its closest rival RingCentral.

Most notably, the basic eFax plan is limited to just 300 COMBINED free sent or received pages per month compared to RingCentral’s 1400 free pages per month.

That means you only get 150 incoming and 150 outgoing faxes compared to the same comparable RingCentral subscription – anything beyond that you have to pay $0.10 per fax.

eFax is however very complete and provides many services such as e-signing of photos and documents and a generous file attachment limit of 3GB.

You can use a regular email account to send faxes with eFax although you can of course send faxes via the eFax web interface too.

Alternatively, you can log into your eFax account online and send them via the eFax web interface.

eFax also offers mobile fax apps for iPhone, iPad and Android.

The eFax mobile apps are the only ones to support swipe-signing of faxes which is useful for official documents that require a signature.

eFax now has two monthly subscription plans – eFax Plus for $16.95 per month and eFax Pro for $19.95 per month.

The only difference between these two plans is that you get 150 sent and received faxes per month with eFax Plus compared to 200 with eFax Plus. Overage rates for pages beyond this are $0.10 cents per page.

eFax offers less for your money than RingCentral although the ability to add electronic signatures for important documents, take and sign photos and a generous file upload limit are a plus.

You can try eFax free for 30 days and cancel at anytime if you’re not satisfied.

You can also check out our full eFax review for more.

Price: $16.95-$19.95/m – 30 Day Free Trial

5. Nextiva vFax

nextiva dashboard

Like RingCentral, nowadays Nextiva is an all-in-one office communication solution with VoIP phone, Service CRM and even an email marketing software.

However, you can just choose to subscribe to Nextiva vFax.

Like the other fax platforms, Nextiva allows you to send and receive faxes via email or your mobile device.

There’s no Mac desktop client but the web interface is very clean with a simple dashboard which helps you manage sent and received faxes.

You can upload documents in most major formats such as PDF, DOC, PNG, JPG etc. However, Nextiva has the smallest file upload limit of our top picks though allowing just 5MB and a maximum of 10 attachments at one time.

You can also choose to send a copy of the fax to an email address if you want to have confirmation of it.

Nextiva vFax is also one of the only fax services that allows you to connect your physical fax machine to your Mac although this requires a special Nextiva fax adapter.

There’s a Nextiva iOS and Android mobile app but note that Nextiva does not support faxing internationally. 

Nextiva does however support setting-up of toll-free fax numbers at no extra cost to users.

For small businesses, the $4.95 per month package supports 500 sent and received pages per month which is arguably the most competitive deal on the market.

For medium sized businesses the Pro Plan costs $12.95 per month which allows up to 1000 pages per month.

For bigger businesses, you can send up to 3000 pages a month with the Enterprise plan for $29.95 per month.

You can try a free trial of Nextiva for 30 days.

You can also check out our full Nextiva vFax review for more

Price: $4.95/m+ – 30 Day Free Trial – No Setup Fee

Faxing From a Mac With a Modem or Multifunction Printer

Using the fax software we’ve reviewed here is definitely the best way to send and receive faxes from a Mac in 2020 and the only way to fax from Mojave, Catalina or Big Sur.

However, there are a few other ways to fax from older versions of macOS.

These options only work on El Capitan or lower because Apple has now removed support for all types of modems in the latest versions of macOS.

They also require a landline phone connection point and unless you’re willing to go the hassle of installing an older version of macOS on your Mac, it’s really not worth it anymore.

Here’s a few ways to fax from older versions of macOS:

  1. Connect a multi-function printer to your Mac with fax capabilities. This only works on macOS El Capitan or lower as Apple has removed support for all-in-one printer faxing from Macs and it requires a phone line.
  2. Use an external modem via Windows installed on your Mac. This requires you to install Windows on your Mac and you need a landline.
  3. Use an external modem by installing El Capitan or earlier versions of OS X. This is very complicated as it’s very difficult to install such old versions of OS X on a Mac nowadays and it still requires a landline.

You can learn more about all the ways to fax from a Mac here.

How To Fax From a Mac For Free

All of the fax tools featured here offer a free trial which allow you to fax for free while you try their services.

Although there are some web based services that allow you to fax for free from a Mac, we also don’t recommend them either as they insert watermarks, ads, impose page limits and worst of all, are extremely unreliable.

Note that generally we do not advise using fax apps from the Mac App Store as they are only able to send faxes – they don’t allow you to receive them.

Many of them claim to send faxes for free but they are unreliable at confirming whether a fax has been sent or not which can cause more stress than it’s worth, especially if the fax is important.

About The Author

MacHow2
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23 Responses

  1. MacHow2
    david

    can you please recommend an application that i can use with my Zoom 56k modem, as i need to send broadcast faxes to 250 customers every other other weekend.

    i was using FaxSTF pro software since 2009 , but since i upgraded to Yosemite the FaxSTF software is not compatible.

    David in Florida

    Reply
    • MacHow2
      MacHow2

      Hi David, Are you sure it doesn’t work with the latest version of Yosemite 10.10.1? If you update Yosemite, you might find it works. There’s an Amazon discussion here that suggests one user at least has had success with it.

      Reply
  2. MacHow2
    Georges Strickaert

    Hello. Very interesting but It seems you should update what concerns the use of the Robotics 5637.
    I used it on my Mac w/o any problem till El Capitan. But since I installed Sierra (and even its last update 10.12.1) and as written by Apple himself (assistance) “Sierra Fax Modem is no more recognized” plus, as conclusion :
    “You can no longer fax directly from a Mac running macOS Sierra. Fax modems are no longer supported. End of story. Deal with it or downgrade back to a previous version of OS X that does. It’s not coming back. There is no solution. Good luck”
    As I read above, other solutions do exist, but they are “heavy” if one fax few faxes.
    I regret and don’t understand this decision of Apple : the Robotics modem is very small and using it was very easy, similar to printing.
    Reading that a fax can be replaced by an email is not correct : in many cases, a printed document (at least a fax) is asked by administrations, lawers etc
    I don’t know if 4-in-1 printer (print+copy+scan+fax) could do the work, but anyway they can be compared to the small Robotics modem (volume, transport for example)
    I contacted Apple Care : this problem is not known and the reply was “Apologies, we’ll check, perhaps an another update?”
    Any idea ?
    Regards
    Georges (Belgium)

    Reply
    • MacHow2
      MacHow2

      Hi, Thanks for sharing your experience and highlighting this issue. Even though you can no longer use USB Fax modems with macosSierra (unless Apple decides to add it again via an update to OS X 10.12), you can still use the modem in a printer-copier-scanner-fax machine to send faxes from Sierra. Apple publishes a list of officially supported Printer-Scanner machines for Sierra and also indicates which ones can fax to. Alternatively, if you only send the occasional fax, you can use one of the pay-as-you-go fax apps featured in the article rather than sign-up for an online faxing service.

      Reply

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